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Publishing industry

Publishing industry

Gardens ERP dedicated to enterprises in the publishing industry contains advanced tools supporting business management in Publishing.
  • Quick and automatic record-keeping of subscription realization
  • Mechanisms for automatic payment settlement
  • Distribution management, optimization of print run volume
  • Effective actions at trade fairs and conferences

Gardens ERP for the publishing industry

Functionality ranges from recording subscription orders, optimizing circulation and courier service, to organizing advertising campaigns and trade fairs. Key functional areas are distribution management and advanced solutions in the scope of CRM and batch invoicing.

Record-keeping of subscription orders

Full information about the subscription is visible in one place and for all authorized persons.
  • Flexible definition of subscription price
  • Intelligent optimization of shipments to the same address (packages)
  • Automatic subscription renewal
  • Full record-keeping of events concerning order service

Distribution

Service of sales related to distribution networks, defining routes and distribution points.
  • Any number of points on the route
  • Record-keeping of field agents and parametrized settlement of their commissions
  • Service of book and publication sales
  • Integration with courier portals

Payment settlements

The system combines all information regarding the current status of settlements in one place.
  • Automation of fund collection using payment mandates
  • Automatic invoicing of overpayments for subscriptions
  • Handling of mass payments
  • Integration with payment platforms PayU, PayPal, DotPay and others

Mass printing and shipments

Comprehensive and flexible handling of mass shipments.
  • Generation of proforma invoices based on established orders
  • Preparation of database files with shipping labels
  • Intelligent distribution of inserts during shipment preparation

Trade fairs and field events

Support for marketing activities in customer service at field events.
  • Work with the client off-line with later synchronization to the production database
  • Possibility of configuring a survey for a trade fair or field event participant
  • Issuing gifts for clients recorded in the CRM module
  • Club cards

Benefits

Software for the Publishing Industry provides a number of benefits in the form of standardizing and automating processes, which gives the company measurable financial and strategic advantages

Quick and automatic realization of subscriptions

Service consistent with defined rules and complex schemes

Supervision of consignment

Comprehensive handling of consignment sales, covering the process of warehousing, settlement, and returns

Mechanisms for automatic settlement of transfers

Automated and quick, minimizing the time spent by the accounting department

Analysis of advertising contacts with the inclusion of inserts

Quick and full information about clients in one place and for authorized persons

Distribution management

Streamlining of logistical processes for delivering subscriptions

Effective actions at trade fairs and conferences

Support for marketing and sales activities

Our projects

ERP software for the publishing industry

The dynamic development of technology posed new challenges for the publishing industry. To keep up with the advancing automation and modern information solutions, publishers should implement effective management systems in every aspect of their activity. The chance to meet market requirements and the best tool for this realization will be the ERP software designed specifically for the publishing industry.

Benefits of using the ERP system in the publishing industry

Publishing activity has its specifics. Therefore, tools tailored to this business are so valuable. The program for servicing the publishing industry can be used for, among others:

  • managing subscriptions (record-keeping, preparation of mailing lists),
  • efficient automatic payment settlement,
  • managing the distribution of publications,
  • preparing stands at trade fairs and other industry events.

Below are described the most important advantages resulting from the implementation of ERP in the above areas.

Integrated process management

The publishing process is multi-stage. ERP software for enterprises operating in this field ensures integrated management of them—from editing through production up to distribution. Thanks to this, it is possible to effectively coordinate all departments of the publishing house, minimizing the risk of errors and ensuring operational fluidity.

Optimization of publishing processes

The ERP system for the publishing industry enabled the optimization of publishing processes by automating routine tasks. It allowed employees to concentrate on creating high-quality content and building relationships with clients. The rest will be handled by technology.

Effective resource management

Thanks to advanced modules for managing human resources, finances, and the warehouse, the ERP system enabled the publishing house to effectively plan resources and control costs. An indirect effect after implementation is increased profitability of operations.

Flexibility and adaptation of the program to individual needs

ERP software for the publishing industry is characterized by flexibility. It allowed for adapting the system to the individual needs and specifics of the publishing house. Regardless of its size or specialization, ERP ensures comprehensive support, even if the company operates on non-standard principles or requires unique solutions.

ERP System – the publishing industry from a business perspective

The program for servicing the publishing industry and managing it is a valuable source of information. It gathers data that may influence the conduct of business and the direction it should take. This type of system is integrated with the client base. Moreover, individual departments and company branches, and their sales results are clearly visible in one place.

ERP ensures monitoring of which books are currently enjoying the greatest popularity, and which are not sufficient. It allowed for predicting customer expectations and optimizing publication plans. Using the Gardens-Software solution, it is possible to more boldly make investment declarations and take strategic decisions, e.g., on subsequent editions of books.

Functions of programs for the publishing industry

How does managing the publishing industry with the program look in practice? At Gardens-Software, we design solutions in such a way as to give you the most time for creative and strategic work. After pre-implementation analysis, we develop a strategy for streamlining processes that require special attention and security. Our programs allowed for:

  • automatic determination of subscription prices, its extension, and recording of events concerning each order,
  • convenient service of magazine and book distribution, defining distribution routes, settlement of agents' commissions, etc.,
  • management of payments and finances of the publishing house at various levels (also handling mass payments),
  • handling mass shipments, preparation of mailing lists, generation of proforma invoices,
  • support for publishers in marketing processes, preparation of materials for industry trade fairs, recording of free gifts/corporate gadgets, handling club cards,
  • preparation of author and contractor agreements based on defined templates.

ERP programs help companies in the publishing industry in monitoring purchases, sales, and warehouse statuses. Various functions constitute a great improvement in the scope of conducting accounting, reporting, or managing data about contractors. All these aspects affect cooperation with external distributors. If the business develops according to plan, establishing long-term relationships with partners or clients becomes an achievable challenge.

Bet on digital transformation, even if your company operates in the broad sense of the publishing industry and is closer to its traditional face. ERP software for the publishing industry is a key tool that allows for effective management of operations, optimization of processes, and achievement of strategic business goals. By implementing our advanced solution from Gardens-Software, you ensure your publishing house is competitive.

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